Notice of AGM – 1 September 2018

NOTICE OF ANNUAL GENERAL MEETING

All BRASA members are invited to attend our Annual General Meeting

DATE: Saturday 1 September 2018
TIME: 9am
VENUE: The Hall on Graceleigh, Beechmont Rd, Beechmont

There are currently over 300 members of BRASA. BRASA is a democratic, volunteer based organization. The Committee is aware that many members, for various reasons, may be unable to attend the meeting. To ensure as many members as possible are able to participate in the voting process, the polling booth will open at 9am and close at 1pm.

Currently, the BRASA Executive Committee is very busy with ensuring grant monies are spent as expeditiously as possible, ensuring that Graceleigh Park is kept in pristine condition and working with the affiliated clubs to help them grow and develop to the extent where they are largely self-sufficient. It is therefore vitally important that applicants to positions on the BRASA Executive Committee are good communicators, able to work as a member of a team (the Committee) and are prepared to work hard, ie have the time and will necessary to attend to the work required by a large organisation.

All positions will be declared vacant and current committee members will need to re-stand for election. Voting for all positions and for the Motions on the Ballot Paper will be by secret ballot commencing from 9am on 1 September 2018.

There will be a number of motions on the Ballot paper for members to consider and vote upon. To enable members to have as much knowledge as possible of current matters, jnformation has previously been forwarded to members by email; more will follow over the time leading up to 1 September 2018. Options will be provided on the ballot slip.

One matter to be considered is a decision on a possible increase to the current membership fee of $2 for Ordinary members. Another matter is expenditure of the latest grant monies. As members would be aware, BRASA has received $34,000 from one grant, while $10,000 from another grant is to be spent expressly on a cricket fence around the Oval. Extra funds will be required to complete the cricket fence. Members will be asked to decide if the extra monies come from the larger grant or the fence is to be partially erected and completed at a later date.

When the polls close at 1pm, votes will be counted by a Justice of the Peace. It is anticipated that that the results will be announced by 2pm and the meeting will then be declared closed.

Refreshments will be available from 10am.

The Agenda, Minutes of the previous AGM, the Request for nominations and Committee position nomination form are available to download at the links below:

The Returning Officer will be available from 9am on 1 September 2018 at the Hall on Graceleigh.

  • Signs will indicate entry to the polling booth
  • The Returning officer will check members names off the Membership Roll and provide the voting material; to ensure one vote per member. The nominated representative of each BRASA affiliated (sustaining) club has one vote on behalf of the members of their club
  • Please complete the voting material and drop in the locked ballot box provided
  • For those who cannot wait for the results to be declared, the information will be posted on www.brasainc.com the next day

Janis Rossiter
Secretary
Beechmont Recreation, Arts & Sports Assoc Inc. (BRASA)

Notice of BRASA General Meeting

All BRASA members are invited to attend our General Meeting

DATE: Saturday 14 July 2018
TIME: 2 to 4pm
VENUE: Lower Beechmont Fire Shed, Mirani Street, Lower Beechmont

Janis Rossiter
Secretary
Beechmont Recreation, Arts & Sports Association Inc.  (BRASA)

JUNIOR TENNIS DAY AT TAMBORINE MOUNTAIN

tennisTennis-ballALL WELCOME

to a FREE Junior Tennis Day at Tamborine Mountain

WHO – JUNIORS, 6-18 yrs old, all standards

WHEN – SUNDAY 17th MAY

WHERE – TAMBORINE MOUNTAIN TENNIS CLUB

88 Beacon Rd, North Tamborine

WHAT TIME – 10am to 12 noon

WHAT’S REQUIRED –

  • hat – preferred
  • sports shoes
  • sunscreen – optional
  • refreshments

COST FREE

For more information

Brett Day, Coach 5543 4567  Mobile – 0409 490 590

Peter Clark, President Beechmont Tennis Club – 0437 577 736

Beechmont Tennis Club – 0403 949 245

email: beechmonttennisclub@gmail.com

 

 

Tennis Coaching continues at the Beechmont Tennis Courts

Tennis-ballJUNIOR TENNIS COACHING TERM 2 Tennis-ball
Mondays from 3:15PM
Starting Monday 20th April
STUDENTS FROM LOWER BEECHMONT ARE ABLE TO CATCH THE 4:30PM BUS HOME
COACHING BY BRETT DAY, EXPERIENCED TENNIS AUSTRALIA REGISTERED COACH
Cost – $120 for the 10 week term for those who sign on in the first week of term
The Beechmont Tennis Club is offering Vouchers for the first ten students signing on
Vouchers are worth $20 for the whole term
Cost for students with Vouchers will be $100 for the term
BEECHMONT TENNIS CLUB- GRACELEIGH PARK
For further information, phone the Beechmont Tennis Club
ph 0437 577 736
Soft Drinks and Bottled Water Available from the Club House for $2.

Q&A postponed

After much feedback; the Q and A forum based on the survey will be postponed until the 26th April midday at the Hall on Graceleigh.

This will be followed by Racquets Day at 2.15/2.30 and lots of social activity

The Annual General Meeting will still be held at the Hall on Graceleigh on the 25th March 2015 at 7.00pm …

NOMINATIONS ARE IN. SEE BELOW

2015 AGM DETAILS

BRASA 2015 AGM

AGM to held at Hall on Graceleigh 7pm 25th March 2015

Minutes – AGM March 2014

Income And Expenditure Statement 2014

Balance Sheet 2014

Auditor Notes 2014_1

Statement By Officeholders 2014

Auditors Comments 2014_1

Auditors Comments 2014_2

 

NOMINATIONS FOR BRASA EXECUTIVE COMMITTEE POSITIONS 2015 AGM

PRESIDENT:

Linda Munster Greg Slater

Proposed by: Kim Sami Proposed by: Martin O’Donnell

Seconded by: Greg McKenzie Seconded by: Janis Rossiter

 

VICE PRESIDENT:

David Murphy Tom Sharp

Proposed by: Linda Munster Proposed by: Sally Sharp

Seconded by: Kim Sami Seconded by: Martin O’Donnell

 

SECRETARY:

Janis Rossiter Kim Sami

Proposed by: Martin O’Donnell Proposed by: Linda Munster

Seconded by: Greg Slater Seconded by: Greg McKenzie

 

TREASURER:

Tom Blake Gregory McKenzie

Proposed by: Martin O’Donnell Proposed by: Wendy McKenzie

Seconded by: Eri Utsumi Seconded by: Phyllis McKenzie

GENERAL COMMITTEE MEMBER:

Janine van Boeschoten Shane Mobbs

Proposed by Kim Sami Proposed by: Tom Blake

Seconded by: Linda Munster Seconded by: Martin O’Donnell

BRASA Insurance Position

Under the Australian Prudential Regulation (APRA) Authority Act 1998, entities can only insure for themselves and any other entities/organizations in which they have a controlling interest.

BRASA, as the leaseholder of Graceleigh Park (not The Hall), does in fact have a controlling interest over the entities using the facilities and therefore complies with the policy requirement. The following groups have been listed on BRASA’s Insurance Policy: ANZAC committee, soccer club, netball club, tennis club and seniors.

A special clause has now been added, which deems that BRASA, as the leaseholder of Graceleigh Park (not The Hall), does in fact have a controlling interest over the entities which use the facilities and therefore complies with the policy’s requirement.
The review also discovered that there was no cover in place for voluntary workers and office holders. This has now been added.

The policies do not cover injuries arising from sporting activities, though clubs can arrange their own insurance if desired.

Insurance Details

BRASA’s insurance

  • $20m public liability
  • Volunteers liability
  • Officeholders liability

BRASA members and sub-committees are covered by BRASA’s insurance policy anywhere in Australia for BRASA events, excursions and Graceleigh Park areas under BRASA’s management. This includes Hall on Graceleigh.

It does not cover the other areas at Graceleigh Park such as the south-west corner of Graceleigh Park where the ANZAC memorial and shelter sheds sit, and east of the road including the BBQs, toilets and ring road down near Back Creek. It actually covers the area where the ANZAC memorial flagpoles sit!

From Zoya Blackstein, SRRC: I have confirmed with Property & Operations that the Anzac Memorial does not fall within the leased area of Beechmont Recreation Arts & Sport Association. I would suggest contacting the Beechmont Anzac Day Committee for them to look at extending their insurance coverage to include Graceleigh Oval and the Hall if this is utilised as well as this is hosted by them. I would also suggest talking to the association’s insurance broker as well or whoever looks after the BRASA insurance policy that you can ask these questions too as well. They will be better positioned to give the best advice on this scenario.

The area includes the tennis courts, play area, oval, cricket club and nets. See Map under agreement between Beaudesert Shire Council and Beechmont Sports Association.

Areas outside the Graceleigh Park boundaries. Not covered by BRASA’s insurance policies. Includes the toilets, BBQs on the eastern site, the roundabout down near Back Creek and the ANZAC memorial.

Sub-committees of BRASA. Covered under BRASA as all members of sub-committee(eg. Social club) are members of BRASA

ANZAC committee, soccer club, netball club, tennis club and seniors. Insurance is covered for Graceleigh Park areas under BRASA control. Netball, cricket and soccer have their own policies through their national sports association.

Insurance for use of Hall on Graceleigh. BRASA is just one of the users of the Hall and therefore does not have a controlling interest.

Any of the groups wishing to use the hall need to formally contact BRASA to book the Hall for any events. For the seniors, this could be one email covering every Monday for the foreseeable future. This is only to satisfy the insurance policy and BRASA will never refuse bookings; unless the Education Department does.

Excursions Away From Graceleigh Park. Under the current policy, all BRASA events and excursions are covered Australia wide but it does not cover any activities by any organization/entity away from Graceleigh Park unless that entity is a sub-committee of BRASA.

Bunnings BBQs. To be covered for Bunnings BBQs, the clubs must register under BRASA and deposit the moneys into BRASA’s bank account. BRASA will then transfers the monies back into the club’s account. Anyone manning the BBQ must be a BRASA member.

Volunteers on BRASA activities: covered. Must be registered
Please email: brasacommittee@gmail.com for any further clarification.

BRASA March 2015 – Financials

INTERIM BRASA INCOME AND EXPENDITURE STATEMENT

AS AT 21ST MARCH 2015

Income
Interest Income $6,322.84
Membership fees $344.00
Grants $37,556.41
Donations $210.00
GST Refund $204.00
Events $92.64
Other Income $83.36
Total Income $44,813.25
Expenditure
Audit Fees $990.00
Bank Fees $0.00
Barbarian of the Month $640.00
Seniors – table n ladder $253.19
Mower Reg & Ins $259.75
Web Hosting – Trinity $137.08
AON Insurance $2,197.55
Grant – Gambling Fund
St Johns Amulance – AED $2,415.00
Guitar World – PA system $5,000.00
Smart Digital – Visual Projection System $9,573.00 $16,988.00
Oval-Cricket Pitch
Lockup Concrete – Cricket Pitch $3,465.00
Globe Aust – ant rid $297.00
Watering Equipment $165.34
Astro-turf $3,713.23
Tweed Coast Concrete $650.00 $8,290.57
Admin Costs
Survey Monkey $300.00
AAA Discount printing $130.00
A Brand – reimbursement $80.00
AGM Expenses $99.78
BRASA Common Seal $79.40 $689.18
Other Costs
Total Expenditure $30,445.32
Net Income $14,367.93

 

BEECHMONT RECREATION, ART & SPORTS ASSOCIATION INC
INTERIM BALANCE SHEET
AS AT 21st JUNE 2015
ACCUMULATED FUNDS 2015 2014 2013
$ $ $
Opening Balance 398,676.56 391,822.75 8,705.76
Policy Adjustment – Plant and Equipment 15,168.09
Surplus/(Deficit) Income over Expenditure 14,367.93 6,853.81 367,948.90
413,044.49 398,676.56 391,822.75
REPRESENTED BY:
CURRENT ASSETS
Cash at Bank Working Account 19,648.72 2,543.16 3,471.07
Cash at Bank Everyday Account 21912683 30,544.53 39,600.65 38,194.15
Cash at Bank – Term Deposit 21978428 105,835.52 104,184.26 100,000.00
Cash at Bank – Term Deposit 21978429 106,153.77 103,667.17 100,000.00
Cash at Bank – Term Deposit 21978430 105,167.62 102,986.99 100,000.00
TOTAL CURRENT ASSETS 367,350.16 352,982.23 341,665.22
NON-CURRENT ASSETS
Plant and Equipment 72,982.10 72,982.10 69,026.56
Less Accumulated Depreciation -27,052.09 -27,052.09 -18,869.03
TOTAL NON-CURRENT ASSETS 45,930.01 45,930.01 50,157.53
TOTAL ASSETS 413,280.17 398,912.24 391,822.75
CURRENT LIABILITIES
GST Payable 235.68 235.68
TOTAL CURRENT LIABILITIES 235.68 235.68
TOTAL LIABILITIES 235.68 235.68
NET ASSETS 413,044.49 398,676.56 391,822.75