2015 AGM ELECTION RESULTS

 

The ballot slips for the executive committee positions contested at the 2015 BRASA AGM have been counted by Joe Zerafa J.P. and scrutinised by Gary Cameron J.P. and Michael Cully J.P. at the old school site this evening the 31st March 2015 and the results are as follows:

               
       ELECTION OF OFFICE BEARERS 2015 AGM
Position Name Count Name Count
President Greg Slater 116 Linda Munster 83
Vice President Tom Sharp 106 David Murphy 93
Secretary Janis Rossiter 107 Kim Sami  92
Treasurer Tom Blake 107 Gregory McKenzie 90
Committee Member Shane Mobbs 125 Janine van Boeschoten    73
               
               
Motion Yes No Abstain    
Minutes from 2014 AGM 117 7 69    
The audited financial report to 31st June 2014 123 3 67    
Bruce O’Connor C.A. be endorsed  the Association’s auditor for the 2014/15 financial year 124 19 51    

Greg Slater President, Tom Sharp Vice-President, Janis Rossiter Secretary, Tom Blake Treasurer and Shane Mobbs General Committee Member will all resume their positions immediately.

 

 

AGM Reminder

Dear Members

Just a friendly reminder that the Hall on Graceleigh will officially
open it’s doors at 7pm sharp this evening for the BRASA AGM.

Also don’t forget that tonight’s AGM is a Beechmont first being broadcast live on the internet. For those of you who can’t make it to the Hall please tune in.

You can tune into the proceedings directly from the brasainc.com website or alternatively by clicking on the following stream link:
http://www.ustream.tv/channel/the-beechmont-recreation-arts-sports-association

The BRASA Q&A has been planned for midday on the 26th April followed by the Tennis Club’s Social Racquet Day.

We hope everybody turns up for what promises to be a fun- packed day.

Regards

BRASA Committee

Q&A postponed

After much feedback; the Q and A forum based on the survey will be postponed until the 26th April midday at the Hall on Graceleigh.

This will be followed by Racquets Day at 2.15/2.30 and lots of social activity

The Annual General Meeting will still be held at the Hall on Graceleigh on the 25th March 2015 at 7.00pm …

NOMINATIONS ARE IN. SEE BELOW

2015 AGM DETAILS

BRASA 2015 AGM

AGM to held at Hall on Graceleigh 7pm 25th March 2015

Minutes – AGM March 2014

Income And Expenditure Statement 2014

Balance Sheet 2014

Auditor Notes 2014_1

Statement By Officeholders 2014

Auditors Comments 2014_1

Auditors Comments 2014_2

 

NOMINATIONS FOR BRASA EXECUTIVE COMMITTEE POSITIONS 2015 AGM

PRESIDENT:

Linda Munster Greg Slater

Proposed by: Kim Sami Proposed by: Martin O’Donnell

Seconded by: Greg McKenzie Seconded by: Janis Rossiter

 

VICE PRESIDENT:

David Murphy Tom Sharp

Proposed by: Linda Munster Proposed by: Sally Sharp

Seconded by: Kim Sami Seconded by: Martin O’Donnell

 

SECRETARY:

Janis Rossiter Kim Sami

Proposed by: Martin O’Donnell Proposed by: Linda Munster

Seconded by: Greg Slater Seconded by: Greg McKenzie

 

TREASURER:

Tom Blake Gregory McKenzie

Proposed by: Martin O’Donnell Proposed by: Wendy McKenzie

Seconded by: Eri Utsumi Seconded by: Phyllis McKenzie

GENERAL COMMITTEE MEMBER:

Janine van Boeschoten Shane Mobbs

Proposed by Kim Sami Proposed by: Tom Blake

Seconded by: Linda Munster Seconded by: Martin O’Donnell

BRASA Insurance Position

Under the Australian Prudential Regulation (APRA) Authority Act 1998, entities can only insure for themselves and any other entities/organizations in which they have a controlling interest.

BRASA, as the leaseholder of Graceleigh Park (not The Hall), does in fact have a controlling interest over the entities using the facilities and therefore complies with the policy requirement. The following groups have been listed on BRASA’s Insurance Policy: ANZAC committee, soccer club, netball club, tennis club and seniors.

A special clause has now been added, which deems that BRASA, as the leaseholder of Graceleigh Park (not The Hall), does in fact have a controlling interest over the entities which use the facilities and therefore complies with the policy’s requirement.
The review also discovered that there was no cover in place for voluntary workers and office holders. This has now been added.

The policies do not cover injuries arising from sporting activities, though clubs can arrange their own insurance if desired.

Insurance Details

BRASA’s insurance

  • $20m public liability
  • Volunteers liability
  • Officeholders liability

BRASA members and sub-committees are covered by BRASA’s insurance policy anywhere in Australia for BRASA events, excursions and Graceleigh Park areas under BRASA’s management. This includes Hall on Graceleigh.

It does not cover the other areas at Graceleigh Park such as the south-west corner of Graceleigh Park where the ANZAC memorial and shelter sheds sit, and east of the road including the BBQs, toilets and ring road down near Back Creek. It actually covers the area where the ANZAC memorial flagpoles sit!

From Zoya Blackstein, SRRC: I have confirmed with Property & Operations that the Anzac Memorial does not fall within the leased area of Beechmont Recreation Arts & Sport Association. I would suggest contacting the Beechmont Anzac Day Committee for them to look at extending their insurance coverage to include Graceleigh Oval and the Hall if this is utilised as well as this is hosted by them. I would also suggest talking to the association’s insurance broker as well or whoever looks after the BRASA insurance policy that you can ask these questions too as well. They will be better positioned to give the best advice on this scenario.

The area includes the tennis courts, play area, oval, cricket club and nets. See Map under agreement between Beaudesert Shire Council and Beechmont Sports Association.

Areas outside the Graceleigh Park boundaries. Not covered by BRASA’s insurance policies. Includes the toilets, BBQs on the eastern site, the roundabout down near Back Creek and the ANZAC memorial.

Sub-committees of BRASA. Covered under BRASA as all members of sub-committee(eg. Social club) are members of BRASA

ANZAC committee, soccer club, netball club, tennis club and seniors. Insurance is covered for Graceleigh Park areas under BRASA control. Netball, cricket and soccer have their own policies through their national sports association.

Insurance for use of Hall on Graceleigh. BRASA is just one of the users of the Hall and therefore does not have a controlling interest.

Any of the groups wishing to use the hall need to formally contact BRASA to book the Hall for any events. For the seniors, this could be one email covering every Monday for the foreseeable future. This is only to satisfy the insurance policy and BRASA will never refuse bookings; unless the Education Department does.

Excursions Away From Graceleigh Park. Under the current policy, all BRASA events and excursions are covered Australia wide but it does not cover any activities by any organization/entity away from Graceleigh Park unless that entity is a sub-committee of BRASA.

Bunnings BBQs. To be covered for Bunnings BBQs, the clubs must register under BRASA and deposit the moneys into BRASA’s bank account. BRASA will then transfers the monies back into the club’s account. Anyone manning the BBQ must be a BRASA member.

Volunteers on BRASA activities: covered. Must be registered
Please email: brasacommittee@gmail.com for any further clarification.

BRASA March 2015 – Financials

INTERIM BRASA INCOME AND EXPENDITURE STATEMENT

AS AT 21ST MARCH 2015

Income
Interest Income $6,322.84
Membership fees $344.00
Grants $37,556.41
Donations $210.00
GST Refund $204.00
Events $92.64
Other Income $83.36
Total Income $44,813.25
Expenditure
Audit Fees $990.00
Bank Fees $0.00
Barbarian of the Month $640.00
Seniors – table n ladder $253.19
Mower Reg & Ins $259.75
Web Hosting – Trinity $137.08
AON Insurance $2,197.55
Grant – Gambling Fund
St Johns Amulance – AED $2,415.00
Guitar World – PA system $5,000.00
Smart Digital – Visual Projection System $9,573.00 $16,988.00
Oval-Cricket Pitch
Lockup Concrete – Cricket Pitch $3,465.00
Globe Aust – ant rid $297.00
Watering Equipment $165.34
Astro-turf $3,713.23
Tweed Coast Concrete $650.00 $8,290.57
Admin Costs
Survey Monkey $300.00
AAA Discount printing $130.00
A Brand – reimbursement $80.00
AGM Expenses $99.78
BRASA Common Seal $79.40 $689.18
Other Costs
Total Expenditure $30,445.32
Net Income $14,367.93

 

BEECHMONT RECREATION, ART & SPORTS ASSOCIATION INC
INTERIM BALANCE SHEET
AS AT 21st JUNE 2015
ACCUMULATED FUNDS 2015 2014 2013
$ $ $
Opening Balance 398,676.56 391,822.75 8,705.76
Policy Adjustment – Plant and Equipment 15,168.09
Surplus/(Deficit) Income over Expenditure 14,367.93 6,853.81 367,948.90
413,044.49 398,676.56 391,822.75
REPRESENTED BY:
CURRENT ASSETS
Cash at Bank Working Account 19,648.72 2,543.16 3,471.07
Cash at Bank Everyday Account 21912683 30,544.53 39,600.65 38,194.15
Cash at Bank – Term Deposit 21978428 105,835.52 104,184.26 100,000.00
Cash at Bank – Term Deposit 21978429 106,153.77 103,667.17 100,000.00
Cash at Bank – Term Deposit 21978430 105,167.62 102,986.99 100,000.00
TOTAL CURRENT ASSETS 367,350.16 352,982.23 341,665.22
NON-CURRENT ASSETS
Plant and Equipment 72,982.10 72,982.10 69,026.56
Less Accumulated Depreciation -27,052.09 -27,052.09 -18,869.03
TOTAL NON-CURRENT ASSETS 45,930.01 45,930.01 50,157.53
TOTAL ASSETS 413,280.17 398,912.24 391,822.75
CURRENT LIABILITIES
GST Payable 235.68 235.68
TOTAL CURRENT LIABILITIES 235.68 235.68
TOTAL LIABILITIES 235.68 235.68
NET ASSETS 413,044.49 398,676.56 391,822.75