BRASA 2016 AGM Results

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10 April 2016

To all BRASA Members,

Thank you to all the BRASA members who turned out to vote at the Annual General Meeting held on 9 April 2016.

Only one position on the BRASA Executive Committee was contested; that of the Vice-President. Tom Sharp retained his seat on the Committee. Results were Tom Sharp 67, Greg McKenzie 37.

The voting process was designed to give as many members as possible the opportunity to take part in the very important AGM. The meeting officially opened at 4pm to commence voting. Reports from the Committee members and candidate speeches took place from 5pm to 5.45pm and voting continued till 7pm. In total, 104 BRASA members turned out to vote and 37 members attended between 5 and 5.45pm. Once votes were counted by the returning officer and results announced, the meeting officially closed at 8.15pm. Please find below the official results.

The BRASA Committee would like to thank the Justice of the Peace, Mr Joe Zerafa who with the assistance of his wife, Sharon gave freely of their time to assist a community to achieve a democratic voting process. Mr Zerafa does not live on the Mountain, but we sincerely thank him and his wife for donating their valuable time to our small community.

It is gratifying that BRASA has so many members who are willing to participate in meetings. Annual General Meetings, especially can be regarded as rather boring affairs. AGM’s, however are a legislative reporting requirement for all Incorporated Clubs and necessarily the most formal of all meetings.

Even though BRASA meeting attendance numbers are very good in comparison to many other clubs, it is apparent that members are reluctant to sit in on meetings. To this end successive BRASA Committees have been exploring different ways to increase participation by making meetings more interesting. There are many members with really good, progressive ideas and skills that the Committee would welcome input from. We want to tap into the creative ideas of all – not just a few.

We recognize how busy life is in today’s world, but we seek to encourage all members to participate where they can. We need to know what you regard as important, how projects can be improved and better ways of doing things. To better serve you we need your feedback.

Yours sincerely

Janis Rossiter
BRASA Secretary

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General Meeting

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NOTICE of GENERAL MEETING

Dear Members,

All BRASA members are invited to attend our General Meeting

DATE: Wednesday 17 February 2016 TIME: 7pm to 9pm
VENUE: Beechmont Community Centre

INTRODUCTION ATTENDEES/ APOLOGIES PRESIDENT’S REPORT TREASURER’S REPORT

AFFILLIATED CLUB REPORTS

SUB COMMITTEE REPORTS

Social Club
Beechmont Parks Project Walking Tracks

GRACELEIGH PARK

ASSET REGISTER/MAINTENANCE REPORT PIZZA & CINEMA TRAILER SUITE

AGENDA

GRANTS

MEMBERSHIP

NEXT MEETING

CLOSE OF MEETING

Yours sincerely

Janis Rossiter
Secretary
Beechmont Recreation, Arts & Sports Assoc Inc. (BRASA)

BRASA General Meeting

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REMINDER

Come along on Saturday, munch on a slice of delicious pizza baked by Laural Cottage on the new BRASA wood fired oven, and find out about some of the exciting ventures coming up on the mountain. Kids are also welcome. There is a basketball hoop at the back of the fire shed.

On Sunday morning take your tennis racquets up to the Beechmont Tennis Club for a social game of Tennis on the ‘brand new court’ and enjoy a BBQ following the Club’s Annual General Meeting.

 

NOTICE of GENERAL MEETING
Dear Members,

All BRASA members are invited to attend the General Meeting

DATE: Saturday 12 September 2015

TIME: 2pm to 4pm

VENUE: Lower Beechmont Fire Brigade

To enable as many BRASA members as possible to attend, meetings will alternate between Lower Beechmont and Beechmont. The last meeting was at the Hall on Graceleigh.

NOTE: Following the meeting Laurel Cottage will be serving pizza to promote the new BRASA pizza oven. More details to follow…

AGENDA 

 

INTRODUCTION  

ATTENDEES/ APOLOGIES                 

PRESIDENT’S REPORT

TREASURER’S REPORT

AFFILLIATED CLUB REPORTS

SUB COMMITTEE REPORTS

Social Club,  Beechmont Parks Project

SURVEY      

STRATEGIC PLAN         

WALKING TRACKS 

GRACELEIGH PARK    

ASSET REGISTER/MAINTENANCE REPORT        

PIZZA & CINEMA TRAILER SUITE    

GRANTS       

DEFRIBILLATOR  

MEMBERSHIP    

HALL ON GRACELEIGH INSURANCE          

CAROLS    

NEXT MEETING

CLOSE OF MEETING:       4pm to be followed by Pizza

Yours sincerely

Janis Rossiter

Secretary

Beechmont Recreation, Arts & Sports Assoc Inc. (BRASA)

2016 AGM Reports and Agenda

2 April 2016

Dear BRASA Members,

On Saturday, 9 April 2016 at the Lower Beechmont Fire Shed, Beechmont Road, Lower Beechmont the Annual General meeting of Beechmont Recreation, Arts and Sports Association Inc. will commence.

Only one position on the BRASA Executive Committee is being contested; the position of Vice-president. Tom Sharp is the current Vice-president, Greg McKenzie is the opposing candidate. Voting for the position and for the Motions on the Ballot Paper will be by secret ballot commencing from 4pm on 9 April 2016.

The executive committee has agreed to rollover memberships for this year and will review the necessity to increase membership subscription prior to the next annual general meeting.

There are currently over 300 members of BRASA and to allow those members who are unable to attend the meeting or need to leave early, to vote, the voting booth will be open from 4pm. The President’s Report and Introduction of Candidates will commence at 5pm and the meeting will adjourn at 6pm for voting to be carried out till 7pm. At which time the rolls will close and counting will commence by a Justice of the Peace. It is anticipated that the results of the vote will be announced by 8.30pm. The meeting will then be declared closed.

Refreshments will be available from 6pm.

The Agenda, Minutes of the previous AGM, President’s, Treasurer’s and Auditors reports are available at www.brasainc.com or by clicking on the links below.

The Returning Officer will be available from 4pm on 9 April 2016 at the Lower Beechmont Fire Shed

  • Signs will indicate entry to the polling booth
  • The Returning officer will check your name off the Membership Roll and provide the voting material; this is to ensure one vote per member. The nominated representative of each BRASA affiliated (sustaining) club has one vote on behalf of the members of their club.
  • Please complete the voting material and drop in the locked ballot box provided.
  • For those who cannot wait for the results to be declared, the information will be posted on brasainc.com the next day.

Yours sincerely

Janis Rossiter

Secretary

Beechmont Recreation, Arts & Sports Association Inc.

2016 AGM Agenda 90416

2015 AGM Minutes DRAFT 250315

AGM Financial & Auditors Report 2014-2015